Program Overview
This intensive program equips export, logistics, and supply chain professionals with the practical know-how to plan, document, and coordinate international shipments seamlessly. It covers critical pre-shipment activities—such as buyer communication, production readiness, packaging, labeling, and inspections—alongside an in-depth review of essential EXIM documentation like commercial invoices, packing lists, shipping bills, bill of lading, COO, and LC documentation. Participants will also understand the interplay between CHA, freight forwarders, and customs brokers to ensure regulatory compliance and zero demurrage. Real-life case studies from pharma, engineering, and FMCG sectors help reinforce planning discipline and documentation accuracy in global logistics.
Features
- Coordinate pre-shipment processes including packaging, inspection, and buyer compliance
- Accurately prepare and cross-check essential EXIM documents for various export modes
- Navigate export documentation requirements under LC and non-LC scenarios
- Ensure end-to-end coordination with CHAs, shipping lines, and inspection agencies
Target audiences
- Export Executives
- Supply Chain Professionals
- Documentation Specialists
- Commercial/EXIM Teams
- International Logistics Coordinators
Curriculum
- 4 Sections
- 15 Lessons
- 1 Day
- Pre-Shipment Planning – Timelines, Risk & Stakeholders4
- 1.1Concepts: Shipment lifecycle planning, EXIM dependencies, calendar planning
- 1.2Keywords: Shipment Milestone Map, Cut-off Times, Cargo Readiness, Documentation Trigger Points
- 1.3Real-life Case: Engineering goods exporter lost vessel slot due to misaligned production & LC readiness
- 1.4Template: Pre-shipment calendar + stakeholder alignment matrix
- Export Documentation – Commercial & Regulatory4
- 2.1Core Documents: Commercial Invoice, Packing List, Certificate of Origin (COO), Shipping Bill (SB), LUT, ARE-1
- 2.2Keywords: IEC, HS Code, HSN/SAC, EDPMS, ICEGATE
- 2.3Situational Insight: Delay in cargo movement due to discrepancy in HS code vs invoice
- 2.4Checklist: Export doc preparation & validation sequence (pre-booking to customs filing)
- Import Documentation & Coordination3
- 3.1Documents: Bill of Entry, Certificate of Origin (FTA/GSP), Insurance Certificate, Delivery Order (D/O)
- 3.2Keywords: BOE Filing, Bill of Lading (B/L), IGM (Import General Manifest), EIR (Equipment Interchange Receipt)
- 3.3Case: FMCG importer delayed clearance due to missing delivery order from shipping line
- Coordination with CHA, Bank & Freight Forwarders4
- 4.1Concepts: 3-way coordination – regulatory, commercial, logistics
- 4.2Keywords: Letter of Instruction (LOI), BL Draft Approval, VGM (Verified Gross Mass), Customs Query Handling
- 4.3Real-life Insight: Pharma exporter resolved LC clause mismatch via proactive CHA & bank loop-in
- 4.4Exercise: Plan a full pre-shipment documentation sequence for a given export scenario (with timelines)