Program Overview
This focused training module provides participants with an in-depth understanding of the procurement process for vaccines by the Ministry of Health & Family Welfare (MOHFW) through the tender system under the Universal Immunisation Program (UIP). The session walks learners through each critical stage—from understanding the approved vaccines and their specifications, to navigating the tender submission, evaluation, negotiation, and final supply and payment process. With detailed insights on eligibility, documentation, evaluation criteria, and committee compositions, participants will gain clarity on how to effectively participate in and comply with government procurement requirements for vaccines.
Features
- Understand the end-to-end vaccine procurement process under UIP tenders.
- Identify eligibility, documentation, and tender submission requirements.
- Recognize evaluation, negotiation, and quantity allocation criteria.
- Manage vaccine supply timelines, payments, and compliance with government orders.
Target audiences
- Vaccine manufacturers and suppliers
- Procurement managers in pharma/healthcare
- Regulatory affairs professionals
- Consultants involved in government tendering
Curriculum
- 6 Sections
- 40 Lessons
- 2 Days
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- Overview of Approved Vaccines under UIP and Specifications3
- Step-by-Step Procurement Procedure and Key Government Stakeholders12
- 2.1Demand sharing by Program division
- 2.2Tender Publishing
- 2.3Pre-Bid meeting, , , , , , , , l, , , ,
- 2.4Tender submission and Tender opening
- 2.5Bid Evaluation Committee Meeting
- 2.6Minutes approval by JS Procurement
- 2.7Price -Bid opening and Decision on L1, L2, L3, etc. and Price Justification
- 2.8JS Approval and Integrated Finance Division Approval
- 2.9Integrated Purchase committee meeting under Chairmanship of DGHS and Negotiations
- 2.10IFD approval for final Negotiated Price
- 2.11Secretary Health and Union Health Minister approval
- 2.12Order Placement
- Eligibility, Terms, and Document Preparation for Tender Participation10
- 3.1Section I. Notice Inviting Tender (NIT)
- 3.2Section II. Instructions to Bidders
- 3.3Section III. Bid Data Sheet (BDS)
- 3.4Section IV. Qualification Criteria
- 3.5Section V. Schedule of Requirements
- 3.6Section VI. Technical Specification and Quality Assurance
- 3.7Section VII. General Conditions of Contract Section
- 3.8VIII. Special Conditions of Contract
- 3.9Section IX. Bidding Forms
- 3.10Additional Terms of Conditions (ATC)
- Tender Award Process and Quantity Division3
- Tender Evaluation Committees and Negotiation Process5
- Vaccine Supply Management, Order Fulfillment, and Payment Procedures7
- 6.1Vaccine Supplies and Payment
- 6.2Order acceptance and PSD submission
- 6.3Consignee List. (distribution Points country-wide)
- 6.4Supply durations and Timelines
- 6.5Amendments
- 6.6Billing and Payment
- 6.7Hands-On Activity: Engage in simulated conversations and discussions to be completely able to develop a complete understanding of the Tender submission Process under UIP.
Instructor
